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Top 3 productivity tools I use everyday as a writer [2022]

Updated: Mar 24, 2023

When you're running a small business, being as efficient as possible can be the difference between barely getting by and making a health margin.

In the resume writing services industry, productivity can also mean the difference between giving your clients good service and giving them phenomenal service.

When you have time to focus on delivering quality work instead of wasting it on administrative tasks, your deliverables will be that much better.

Below are four of my favourite productivity tools that I use.

Disclaimer: I'm not sponsored by any of these companies - they're just great tools I use daily.


What is it?

OpenPhone is an online service that provides you with a second phone number for $9.99 per month. It's available as a web app and is also on iOS and Android.

Why I love it? It allows me to have a second number on my existing device without the need for a complicated setup or contract from my local cable company.

Some of my favourite features:

  • Voicemail to voice note: When a customer calls and I'm not available to answer, any voicemails they leave will be digitized into voice notes that I can then listen to at any time.

  • Texting: Might not seem like a big deal, but having the ability to text clients straight through the mobile app is incredibly handy.

  • Clean UI: I don't know about you, but when an app looks pleasant, I enjoy using it even more.


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What is it?

If you've never heard of Notion, I can tell you it's probably one of the most powerful note taking tools out there (think Microsoft OneNote on steroids).

Why I love it?

Part of my job is meeting with clients and chatting with them about their work histories and career ambitions.

Naturally, that involves taking a lot of notes. For a typical 60-minute call, I'm writing down pages of data!

But aside from the note taking functionality, it's an all-in-one app that does calendars, to-do lists, and you can even use it to create databases.

Best part? It's totally free!


What is it?

WordTune is a web app that helps you rephrase your communication and make it sound better.

Why I love it?

Whether I'm sending an email or proofreading a client's resume, sometimes I need a second set of eyes to look over my work.

The problem is, that second set of eyes isn't always available when I need it. In resume writing, I'm writing and reviewing text all day. It's simply not feasible for me to be asking others and hiring an assistant just for this isn't an option.

Enter WordTune: I just copy the phrase I want to doublecheck into their editor and I get back over a handful of alternatives that I may not have thought of.


What can Final Draft Resumes do for you?

We offer tailor-made resume and LinkedIn profile writing services to align with your unique mix of work history and career goals and help you bolster your professional brand.

Check out the full suite of services we offer:

Entry to midlevel professionals with less than 10 years of experience

  • Established professionals with over 10 years of experience

  • Executive professionals such as CEOs, VPs, and directors


About the Author

James Cooper is a Professional Resume Writer, member of the Professional Association of Resume Writers & Career Coaches (PARWCC) and has been in the recruiting, career coaching, and writing business for almost 14 years. He began his career recruiting for AECOM, a Canadian engineering firm, and he's gone on to work with and help professionals land roles at top Fortune 500 companies.

Have questions about resume writing? Reach out at


Haven't been getting the results you want with your current resume? Check out the Resume Writer's Handbook, an A to Z guide to writing a compelling resume.

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